Sign inShow me where AI can help my business

Education, childcare & RTOs

More time with the children, less on the paperwork.

Lexi prepares the enrolments, records and reports, and shows you what needs your decision.

Show me where AI can help my business
An Australian classroom
Toddler room enrolmentImmunisation record missingReminder ready for approval

Is any of this yours?

What we see in education and care services

Every enquiry waits its turn.

  1. A family is waiting

    A question about a place, and the answer depends on someone free to check the room.

  2. Lexi drafts the reply

    It checks the records and prepares real tour times and vacancy for each age group.

  3. The director decides the place

    Offering a place stays with the centre director. Nothing is sent until then.

Prepared by Lexi

Draft reply

Ready to check

With the centre director

Centre director

Waits for a yes.

A family asked about a place. The reply is ready to check.

Waiting for youSent to the family.

The records wait until the day is done.

  1. The writing starts late

    Observations, incidents and the daily report, all left until the room is quiet.

  2. Lexi drafts as the day runs

    It prepares an observation from a photo and a voice note, and structures an incident when it happens.

  3. The nominated supervisor checks

    The incident record and the family notification are confirmed by a person, and anything serious goes to the director.

Prepared by Lexi

Draft records

Ready to check

With the nominated supervisor

Nominated supervisor

Waits for a yes.

An observation from this morning is drafted and ready to check.

Waiting for youPosted to the family.

The funding report is due before it is ready.

  1. The claim is not built

    Attendance, absences and fee gaps, and the report still has to come together.

  2. Lexi assembles the report

    It builds the session report, flags anomalies and reconciles the payment advice.

  3. The director approves it

    The report and any declaration wait for the centre director to say yes.

Prepared by Lexi

CCS report

Ready to check

With the centre director

Centre director

Waits for a yes.

The session report is assembled and the anomalies are flagged.

Waiting for youLodged before the deadline.

The roster depends on someone noticing.

  1. A credential is close to lapsing

    Checks, first aid and training dates, spread across a folder and a spreadsheet.

  2. Lexi prepares the roster

    It checks every expiry against the roster and lists qualified cover when someone calls in sick.

  3. The director signs it

    Ratio compliance and every replacement stay with the centre director.

Prepared by Lexi

Proposed roster

Ready to check

With the centre director

Centre director

Waits for a yes.

Next week's roster is ready. A credential needs attention.

Waiting for youRoster published.

Your Lexi workspace

Your week, without the guesswork.

LexiSample workspace

Your week at a glance

Sample Education Co. / Across the business

This week

2 waiting on a person, 2 running, 2 done, 2 did not happen in this sample week.

2Waiting on you
2Running
2Done
2Did not happen

The week in view

2
Mon
0
Tue
1
Wed
2
Thu
3
Fri

8 work items across the week

The detail is ready when you need it.

Waiting on you

Sample Education Co. / Decisions and the work behind them

2 decisions
Waiting on youPrepare enquiries and enrolments for review

Enquiries and enrolments / Office admin x1 to 3, centre director

Waiting on youPrepare occupancy and community for review

Occupancy and community / Centre director, office admin

On their queue

Centre director / One person's day

3 in view
Waiting on youPrepare occupancy and community for review

Occupancy and community / Centre director, office admin

RunningPrepare ratios, credentials and compliance for review

Ratios, credentials and compliance / Centre director, nominated supervisor

RunningPrepare the director's monday for review

The Director's Monday / Centre director, owner if separate from the director.

Waiting on someone else

Centre director / One person's day

2 in view
RunningPrepare enquiries and enrolments for review

Enquiries and enrolments / Office admin x1 to 3, centre director

RunningPrepare fees, ccs and accounts for review

Fees, CCS and accounts / Bookkeeper, office admin

Finished

Centre director / One person's day

1 finished
DonePrepare the floor and the day for review

The floor and the day / Educators and room leaders x8 to 30, cook

A working estimate for your centre

What it is worth to you

Pick the work. Watch Lexi do it. See what comes back.

Work areas. Tick to count one in your figures; choose its name to watch it run.

A$38,109 back each year

595.0 hours back for other work each year.

A$794 and 12.4 hours a weekA$3,176 and 49.6 hours a month

This work costs you A$60,632 a year today.

Enquiries and enrolments

  • Lexi Automation
  • Lexi reads and drafts
  • A named person decides

Enquiries and enrolments

  1. Draft the enquiry reply and centre-tour optionsReads and drafts
  2. Approve the enquiry reply and tour bookingCentre director decides
  3. Decide who gets the placeCentre director decides
  4. Send the director-approved place offerAutomation
  5. Check the enrolment form and immunisation record for completenessReads and drafts
  6. Prepare the CCS enrolment and Complying Written ArrangementAutomation
  7. Approve the enrolment, declarations and start dateCentre director decides
  8. Transmit the approved CCS enrolment and agreementAutomation
  9. Summarise the LLN check and identity evidenceReads and drafts
  10. Decide suitability and confirm the USI recordTrainer decides
  11. Approve the welcome pack and direct-debit setupOffice admin decides

Occupancy and community

  1. Draft an enquiry or application follow-upReads and drafts
  2. Approve the enquiry follow-upCentre director decides
  3. Draft the community update or learning highlightReads and drafts
  4. Approve and publish the community updateCentre director decides
  5. Draft the public review replyReads and drafts
  6. Approve and publish the education review replyCentre director decides
  7. Track occupancy by room and age group against licensed capacityAutomation
  8. Approve waitlist update templates, consent and scheduleCentre director decides
  9. Run the waitlist nurture so families stay warm until a place opensAutomation
  10. Draft a family referral or review requestReads and drafts
  11. Approve the family referral requestCentre director decides
  12. Draft the course page and event listingReads and drafts
  13. Approve and publish the course pageRTO manager decides
  14. Set fees and any sibling or subsidy discountCentre director decides

The floor and the day

  1. Capture attendance events and prepare the daily family reportAutomation
  2. Verify attendance and approve the daily family reportEducator decides
  3. Draft the learning observation against EYLF outcomesReads and drafts
  4. Review and publish the learning observationEducator decides
  5. Draft the incident, injury or illness accountReads and drafts
  6. Verify the incident record and family notificationNominated supervisor decides
  7. Decide whether an incident is serious enough to notify the regulator within 24 hoursCentre director decides
  8. Administer, or refuse to administer, medicationEducator or director decides
  9. Prepare assessment completeness and similarity flagsReads and drafts
  10. Decide the student's competency outcomeAssessor decides
  11. Validate assessment judgements across trainersAssessor or compliance manager decides
  12. Draft the excursion risk and medical management plansReads and drafts
  13. Approve excursion controls and the medical management planCentre director decides

Fees, CCS and accounts

  1. Prepare the weekly CCS report and anomaly listAutomation
  2. Resolve anomalies and approve the CCS report and declarationsOffice admin decides
  3. Lodge the director-approved weekly CCS reportAutomation
  4. Approve gap-fee debits and failed-payment contactBookkeeper decides
  5. Prepare the CCS payment-advice reconciliationAutomation
  6. Approve RTO invoices and funding claimsCompliance manager decides
  7. Run payroll under the Children's Services or Educational Services AwardBookkeeper decides
  8. Sign off the month end reconciliationCentre director decides

Ratios, credentials and compliance

  1. Track Working with Children Check, first aid, CPR and child protection training expiry for every educatorAutomation
  2. Prepare the proposed educator rosterAutomation
  3. Sign the rosterCentre director decides
  4. Prepare qualified cover options for a sick shiftAutomation
  5. Approve the cover offer and every replacement rosterCentre director decides
  6. Collate the quality improvement plan evidenceAutomation
  7. Extract an educator certificate into a draft recordReads and drafts
  8. Confirm the educator's credential recordCentre director decides
  9. Track trainer credential currency and the third party registerAutomation
  10. Decide the outcome of a complaint or notify the regulatorCentre director or CEO decides

The Director's Monday

  1. Pull occupancy, CCS debtor days, ratio cost per room and completion rates together for the weekAutomation
  2. Write the weekly summary of what changed and whyReads and drafts
  3. Spot the room or cohort drifting before it becomes a problemReads and drafts
  4. Decide what to do about itCentre director decides

All inclusive

Fully managed AI transformation

We set Lexi up around how your centre works, and it is kept working by our team. Your price covers setup, integrations, maintenance and Lexi's AI usage. Lexi Memory and Lexi Workspace are included too.

A soft pattern in the colours of this industry

Included in your price

  • Custom setup and tool connections
  • Ongoing maintenance and support
  • Lexi's AI usage
  • Lexi Memory
  • Lexi Workspace

Lexi's brain

A memory that gets sharper with every use.

Every conversation. Every decision. Everything you learn along the way. Connected, so the next step builds on the last.

Our proprietary memory layer
included for every LexiLive customer.

MEMORY

We connect to the tools you already use

  • Xplor Education
  • aXcelerate
  • Wisenet
  • CL
  • Deputy
  • Tanda
  • Xero (incl. Xero Payroll)
  • MYOB (Business, AccountRight)

Get started

Built around your centre. Kept working by our team.

We set it up, tailor it to your way of working and keep it running, so you get the value without the extra workload.

  1. Map the work

    We learn how your centre operates and identify the best place for Lexi to help.

  2. Start with one workflow

    We set it up, test it together and make sure it's working as expected.

  3. Keep it useful

    Our team monitors and refines it, so it continues to deliver for your centre.

See where Lexi could help first

Tell us a bit about your centre and we'll show you where AI can make the biggest difference.

Show me where AI can help my business

Lexi does the work. You keep the yes.

Education, childcare & RTOs

More time with the children, less on the paperwork.

Lexi prepares the enrolments, records and reports, and shows you what needs your decision.

An Australian classroom
Toddler room enrolmentImmunisation record missingReminder ready for approval
Show me where AI can help my business

Is any of this yours?

What we see in education and care services

01New enquiries

Every enquiry waits its turn.

  1. A family is waiting

    A question about a place, and the answer depends on someone free to check the room.

  2. Lexi drafts the reply

    It checks the records and prepares real tour times and vacancy for each age group.

  3. The director decides the place

    Offering a place stays with the centre director. Nothing is sent until then.

Prepared by Lexi

Draft reply

Ready to check

With the centre director

Centre director

Waits for a yes.

A family asked about a place. The reply is ready to check.

Waiting for youSent to the family.

02Daily records

The records wait until the day is done.

  1. The writing starts late

    Observations, incidents and the daily report, all left until the room is quiet.

  2. Lexi drafts as the day runs

    It prepares an observation from a photo and a voice note, and structures an incident when it happens.

  3. The nominated supervisor checks

    The incident record and the family notification are confirmed by a person, and anything serious goes to the director.

Prepared by Lexi

Draft records

Ready to check

With the nominated supervisor

Nominated supervisor

Waits for a yes.

An observation from this morning is drafted and ready to check.

Waiting for youPosted to the family.

03Funding report

The funding report is due before it is ready.

  1. The claim is not built

    Attendance, absences and fee gaps, and the report still has to come together.

  2. Lexi assembles the report

    It builds the session report, flags anomalies and reconciles the payment advice.

  3. The director approves it

    The report and any declaration wait for the centre director to say yes.

Prepared by Lexi

CCS report

Ready to check

With the centre director

Centre director

Waits for a yes.

The session report is assembled and the anomalies are flagged.

Waiting for youLodged before the deadline.

04Roster checks

The roster depends on someone noticing.

  1. A credential is close to lapsing

    Checks, first aid and training dates, spread across a folder and a spreadsheet.

  2. Lexi prepares the roster

    It checks every expiry against the roster and lists qualified cover when someone calls in sick.

  3. The director signs it

    Ratio compliance and every replacement stay with the centre director.

Prepared by Lexi

Proposed roster

Ready to check

With the centre director

Centre director

Waits for a yes.

Next week's roster is ready. A credential needs attention.

Waiting for youRoster published.

Your Lexi workspace

Your week, without the guesswork.

Your week at a glance

Sample Education Co. / Across the business

This week

2 waiting on a person, 2 running, 2 done, 2 did not happen in this sample week.

2Waiting on you
2Running
2Done
2Did not happen

The week in view

2
Mon
0
Tue
1
Wed
2
Thu
3
Fri

8 work items across the week

The detail is ready when you need it.

Waiting on you

Sample Education Co. / Decisions and the work behind them

2 decisions
Waiting on youPrepare enquiries and enrolments for review

Enquiries and enrolments / Office admin x1 to 3, centre director

Waiting on youPrepare occupancy and community for review

Occupancy and community / Centre director, office admin

On their queue

Centre director / One person's day

3 in view
Waiting on youPrepare occupancy and community for review

Occupancy and community / Centre director, office admin

RunningPrepare ratios, credentials and compliance for review

Ratios, credentials and compliance / Centre director, nominated supervisor

RunningPrepare the director's monday for review

The Director's Monday / Centre director, owner if separate from the director.

Waiting on someone else

Centre director / One person's day

2 in view
RunningPrepare enquiries and enrolments for review

Enquiries and enrolments / Office admin x1 to 3, centre director

RunningPrepare fees, ccs and accounts for review

Fees, CCS and accounts / Bookkeeper, office admin

Finished

Centre director / One person's day

1 finished
DonePrepare the floor and the day for review

The floor and the day / Educators and room leaders x8 to 30, cook

A working estimate for your centre

What it is worth to you

Pick the work. Watch Lexi do it. See what comes back.

Work areas. Tick to count one in your figures; choose its name to watch it run.

A$38,109 back each year

595.0 hours back for other work each year.

A$794 and 12.4 hours a weekA$3,176 and 49.6 hours a month

This work costs you A$60,632 a year today.

Enquiries and enrolments

  • Lexi Automation
  • Lexi reads and drafts
  • A named person decides

Enquiries and enrolments

  1. Draft the enquiry reply and centre-tour optionsReads and drafts
  2. Approve the enquiry reply and tour bookingCentre director decides
  3. Decide who gets the placeCentre director decides
  4. Send the director-approved place offerAutomation
  5. Check the enrolment form and immunisation record for completenessReads and drafts
  6. Prepare the CCS enrolment and Complying Written ArrangementAutomation
  7. Approve the enrolment, declarations and start dateCentre director decides
  8. Transmit the approved CCS enrolment and agreementAutomation
  9. Summarise the LLN check and identity evidenceReads and drafts
  10. Decide suitability and confirm the USI recordTrainer decides
  11. Approve the welcome pack and direct-debit setupOffice admin decides

Occupancy and community

  1. Draft an enquiry or application follow-upReads and drafts
  2. Approve the enquiry follow-upCentre director decides
  3. Draft the community update or learning highlightReads and drafts
  4. Approve and publish the community updateCentre director decides
  5. Draft the public review replyReads and drafts
  6. Approve and publish the education review replyCentre director decides
  7. Track occupancy by room and age group against licensed capacityAutomation
  8. Approve waitlist update templates, consent and scheduleCentre director decides
  9. Run the waitlist nurture so families stay warm until a place opensAutomation
  10. Draft a family referral or review requestReads and drafts
  11. Approve the family referral requestCentre director decides
  12. Draft the course page and event listingReads and drafts
  13. Approve and publish the course pageRTO manager decides
  14. Set fees and any sibling or subsidy discountCentre director decides

The floor and the day

  1. Capture attendance events and prepare the daily family reportAutomation
  2. Verify attendance and approve the daily family reportEducator decides
  3. Draft the learning observation against EYLF outcomesReads and drafts
  4. Review and publish the learning observationEducator decides
  5. Draft the incident, injury or illness accountReads and drafts
  6. Verify the incident record and family notificationNominated supervisor decides
  7. Decide whether an incident is serious enough to notify the regulator within 24 hoursCentre director decides
  8. Administer, or refuse to administer, medicationEducator or director decides
  9. Prepare assessment completeness and similarity flagsReads and drafts
  10. Decide the student's competency outcomeAssessor decides
  11. Validate assessment judgements across trainersAssessor or compliance manager decides
  12. Draft the excursion risk and medical management plansReads and drafts
  13. Approve excursion controls and the medical management planCentre director decides

Fees, CCS and accounts

  1. Prepare the weekly CCS report and anomaly listAutomation
  2. Resolve anomalies and approve the CCS report and declarationsOffice admin decides
  3. Lodge the director-approved weekly CCS reportAutomation
  4. Approve gap-fee debits and failed-payment contactBookkeeper decides
  5. Prepare the CCS payment-advice reconciliationAutomation
  6. Approve RTO invoices and funding claimsCompliance manager decides
  7. Run payroll under the Children's Services or Educational Services AwardBookkeeper decides
  8. Sign off the month end reconciliationCentre director decides

Ratios, credentials and compliance

  1. Track Working with Children Check, first aid, CPR and child protection training expiry for every educatorAutomation
  2. Prepare the proposed educator rosterAutomation
  3. Sign the rosterCentre director decides
  4. Prepare qualified cover options for a sick shiftAutomation
  5. Approve the cover offer and every replacement rosterCentre director decides
  6. Collate the quality improvement plan evidenceAutomation
  7. Extract an educator certificate into a draft recordReads and drafts
  8. Confirm the educator's credential recordCentre director decides
  9. Track trainer credential currency and the third party registerAutomation
  10. Decide the outcome of a complaint or notify the regulatorCentre director or CEO decides

The Director's Monday

  1. Pull occupancy, CCS debtor days, ratio cost per room and completion rates together for the weekAutomation
  2. Write the weekly summary of what changed and whyReads and drafts
  3. Spot the room or cohort drifting before it becomes a problemReads and drafts
  4. Decide what to do about itCentre director decides

All inclusive

Fully managed AI transformation

We set Lexi up around how your centre works, and it is kept working by our team. Your price covers setup, integrations, maintenance and Lexi's AI usage. Lexi Memory and Lexi Workspace are included too.

A soft pattern in the colours of this industry

Included in your price

  • Custom setup and tool connections
  • Ongoing maintenance and support
  • Lexi's AI usage
  • Lexi Memory
  • Lexi Workspace

Lexi's brain

A memory that gets sharper with every use.

Every conversation. Every decision. Everything you learn along the way. Connected, so the next step builds on the last.

Our proprietary memory layer
included for every LexiLive customer.

MEMORY

We connect to the tools you already use

  • Xplor Education
  • aXcelerate
  • Wisenet
  • CL
  • Deputy
  • Tanda
  • Xero (incl. Xero Payroll)
  • MYOB (Business, AccountRight)

Get started

Built around your centre. Kept working by our team.

  1. Map the work

    We learn how your centre operates and identify the best place for Lexi to help.

  2. Start with one workflow

    We set it up, test it together and make sure it's working as expected.

  3. Keep it useful

    Our team monitors and refines it, so it continues to deliver for your centre.

See where Lexi could help first

Show me where AI can help my business

Lexi does the work. You keep the yes.