Recruitment
More time on the shortlist, less on the chasing.
Lexi prepares the candidate records, the shortlist pack and the reminders, and shows you what needs your decision.
Is any of this yours?
What we see in recruitment agencies
Applications land in too many places.
One more inbox to check
Email, the careers page and the boards, each with its own copy.
Lexi matches and files them
It watches the application inboxes and adds each one to the open job.
You review before shortlisting
Nothing is shortlisted until the consultant says yes.
Prepared by Lexi
Applications matched
Ready to check
With the consultant
Consultant
Waits for a yes.
A new application matched to the open job.
Waiting for youFiled against the job.
Resumes keyed into the system by hand.
The record is built by hand
Name, history and licences, copied from a resume into the form.
Lexi drafts the candidate record
It reads the resume, lifts the history and skills, and flags what is missing.
You confirm the record
Nothing is used for matching until the consultant says yes.
Prepared by Lexi
Draft candidate record
Ready to check
With the consultant
Consultant
Waits for a yes.
A draft record from the resume. Check the gaps.
Waiting for youSaved to the candidate file.
Every check sits with someone else.
The start date slips
Police check, references and right-to-work, each with its own portal.
Lexi requests and tracks them
It prepares each check, tracks the status and flags what is overdue.
The compliance officer decides
Every adverse or unclear result is a person's decision.
Prepared by Lexi
Checks tracked
Ready to check
With the compliance officer
Compliance officer
Waits for a yes.
Checks are back. A result needs a decision.
Waiting for youRecorded against the candidate.
The pay run finds the errors late.
The hours do not line up
Timesheets, allowances and the award, all checked after the fact.
Lexi checks the hours first
It validates each timesheet against the roster and flags the exceptions.
You approve the pay run
Nothing is paid until the payroll officer says yes.
Prepared by Lexi
Timesheet exceptions
Ready to check
With the payroll officer
Payroll officer
Waits for a yes.
One timesheet does not match the roster.
Waiting for youApproved for the pay run.
Your Lexi workspace
Your week, without the guesswork.
Your week at a glance
Sample Recruitment Co. / Across the business
2 waiting on a person, 2 running, 2 done, 2 did not happen in this sample week.
The week in view
8 work items across the week
Waiting on you
Sample Recruitment Co. / Decisions and the work behind them
Resourcing and candidate delivery / Owner, Compliance officer
Compliance and screening / Compliance officer, Consultant
On their queue
Recruitment consultant / One person's day
Resourcing and candidate delivery / Recruitment consultant
Resourcing and candidate delivery / Recruitment consultant, Researcher
Sales and business development / Recruitment consultant, Temp coordinator
Waiting on someone else
Recruitment consultant / One person's day
Resourcing and candidate delivery / Owner, Compliance officer
Resourcing and candidate delivery / Consultant, Marketing coordinator
Resourcing and candidate delivery / Consultant, Admin
Finished
Recruitment consultant / One person's day
Resourcing and candidate delivery / Recruitment consultant, Temp coordinator
Compliance and screening / Compliance officer, Consultant
A working estimate for your agency
What it is worth to you
Pick the work. Watch Lexi do it. See what comes back.
A$56,712 back each year
1,145.4 hours back for other work each year.
A$1,182 and 23.9 hours a weekA$4,726 and 95.4 hours a month
This work costs you A$77,803 a year today.
Potential value of enquiries caught: a year.
The desk and the enquiry
Not counted. Tick it above to count it.
The desk and the enquiry
- Capture the inbound brief and proposed intake slotsReads and drafts
- Approve the intake brief and bookingConsultant decides
- Extract a written brief into a proposed job orderReads and drafts
- Approve the client record and job orderConsultant decides
- Approve shortlist-decision reminder content and scheduleConsultant decides
- Chase a client for a decision on a submitted shortlistAutomation
- Agree terms of business and the feeConsultant decides
Sourcing and the shortlist
- Read an application and summarise it against the briefReads and drafts
- Approve applicant acknowledgement template and recipientsConsultant decides
- Acknowledge every applicant so nobody is left silentAutomation
- Draft the shortlist pack for reviewReads and drafts
- Decide the shortlist and approve the client recommendationConsultant owns it decides
Screening and compliance
- Approve the exact candidate checks and candidate consentScreening officer decides
- Request police, reference and right-to-work checksAutomation
- Approve check-reminder content and recipientsScreening officer decides
- Chase a check sitting with a referee or a providerAutomation
- Summarise the completed check pack into a proposed recordReads and drafts
- Verify the check record before clearanceScreening officer decides
- Track tickets, licences and visa expiriesAutomation
- Decide on an adverse or unclear checkNamed compliance officer decides
The temp desk and the week
- Prepare available-worker options for a shiftAutomation
- Approve the shift offer and confirm the assignmentTemp controller decides
- Draft a follow-up to an unanswered shift offerReads and drafts
- Approve the shift-offer follow-upTemp controller decides
- Prepare timesheet requests and discrepancy flagsReads and drafts
- Approve timesheet contact and verified hoursTemp controller decides
- Handle a no-show or a stand-downTemp controller escalating to the owner decides
Pay and bill
- Draft the client invoice from approved timesheetsReads and drafts
- Approve and issue the recruitment invoiceBilling officer decides
- Draft the response to a pay or invoice queryReads and drafts
- Decide the pay-query response and approve contactPayroll officer decides
- Approve overdue-invoice reminder template and scheduleBilling officer decides
- Chase an overdue invoiceAutomation
- Approve the pay runNamed person decides
Job ads and attraction
- Draft a job ad from the approved job orderReads and drafts
- Approve the copy, boards, refresh schedule and spendOwner or consultant decides
- Post and refresh the approved ad within its approved spendAutomation
- Approve an ad amendment or closureResourcer decides
The owner's Monday
- Pull the weekly numbers from the systems they live inAutomation
- Draft the weekly packReads and drafts
- Decide what the week meansOwner or director decides
The desk
Shortlist
Screening
Temp desk
Pay and bill
Job ads
Owner's Monday
Your agency
Sources for these figures
- ABS small and medium businesses by main state, June 2025
- LexiLive estimate: inbound call, voicemail and enquiry volume
- LexiLive estimate: client, family or matter records on the books
- LexiLive estimate: coverage range for automation tasks
- LexiLive estimate: documents, bills, claims and quotes handled per week
- LexiLive estimate: reviews, complaints and messages received per week
- LexiLive estimate: Recruitment: Job ads and attraction
- LexiLive estimate: Recruitment: Pay and bill
- LexiLive estimate: Recruitment: Screening and compliance
- LexiLive estimate: Recruitment: Sourcing and the shortlist
- LexiLive estimate: Recruitment: The desk and the enquiry
- LexiLive estimate: Recruitment: The owner's Monday
- LexiLive estimate: Recruitment: The temp desk and the week
- LexiLive estimate: on-cost multiplier for office and clinical roles
- LexiLive estimate: payroll wages proxy
- LexiLive estimate: productive hours a year
- LexiLive estimate: base salary for front-of-house and admin roles, checked against the Clerks award
- LexiLive estimate: base salary for practice, service and operations management roles
- LexiLive estimate: staff, drivers or credentials reviewed against the roster
- LexiLive estimate: separate systems an owner pulls numbers from
- LexiLive estimate: minutes to complete one occurrence of an administrative task
- Annual leave under the National Employment Standards
- NSW payroll tax, 2026-27
- From mapping this work with people who run an agency, not from a measured Australian dataset.
All inclusive
Fully managed AI transformation
We set Lexi up around how your agency works, and it is kept working by our team. Your price covers setup, integrations, maintenance and Lexi's AI usage. Lexi Memory and Lexi Workspace are included too.
Included in your price
- Custom setup and tool connections
- Ongoing maintenance and support
- Lexi's AI usage
- Lexi Memory
- Lexi Workspace
We connect to the tools you already use
- RE
- JO
- PA
- AC
- PO
- VE
Get started
Built around your agency. Kept working by our team.
We set it up, tailor it to your way of working and keep it running, so you get the value without the extra workload.
Map the work
We learn how your agency operates and identify the best place for Lexi to help.
Start with one workflow
We set it up, test it together and make sure it's working as expected.
Keep it useful
Our team monitors and refines it, so it continues to deliver for your agency.
See where Lexi could help first
Tell us a bit about your agency and we'll show you where AI can make the biggest difference.
Show me where AI can help my businessLexi does the work. You keep the yes.
Recruitment
More time on the shortlist, less on the chasing.
Lexi prepares the candidate records, the shortlist pack and the reminders, and shows you what needs your decision.
Is any of this yours?
What we see in recruitment agencies
01Scattered intake
Applications land in too many places.
One more inbox to check
Email, the careers page and the boards, each with its own copy.
Lexi matches and files them
It watches the application inboxes and adds each one to the open job.
You review before shortlisting
Nothing is shortlisted until the consultant says yes.
Prepared by Lexi
Applications matched
Ready to check
With the consultant
Consultant
Waits for a yes.
A new application matched to the open job.
Waiting for youFiled against the job.
02Resume intake
Resumes keyed into the system by hand.
The record is built by hand
Name, history and licences, copied from a resume into the form.
Lexi drafts the candidate record
It reads the resume, lifts the history and skills, and flags what is missing.
You confirm the record
Nothing is used for matching until the consultant says yes.
Prepared by Lexi
Draft candidate record
Ready to check
With the consultant
Consultant
Waits for a yes.
A draft record from the resume. Check the gaps.
Waiting for youSaved to the candidate file.
03Screening checks
Every check sits with someone else.
The start date slips
Police check, references and right-to-work, each with its own portal.
Lexi requests and tracks them
It prepares each check, tracks the status and flags what is overdue.
The compliance officer decides
Every adverse or unclear result is a person's decision.
Prepared by Lexi
Checks tracked
Ready to check
With the compliance officer
Compliance officer
Waits for a yes.
Checks are back. A result needs a decision.
Waiting for youRecorded against the candidate.
04Temp pay
The pay run finds the errors late.
The hours do not line up
Timesheets, allowances and the award, all checked after the fact.
Lexi checks the hours first
It validates each timesheet against the roster and flags the exceptions.
You approve the pay run
Nothing is paid until the payroll officer says yes.
Prepared by Lexi
Timesheet exceptions
Ready to check
With the payroll officer
Payroll officer
Waits for a yes.
One timesheet does not match the roster.
Waiting for youApproved for the pay run.
Your Lexi workspace
Your week, without the guesswork.
Your week at a glance
Sample Recruitment Co. / Across the business
2 waiting on a person, 2 running, 2 done, 2 did not happen in this sample week.
The week in view
8 work items across the week
Waiting on you
Sample Recruitment Co. / Decisions and the work behind them
Resourcing and candidate delivery / Owner, Compliance officer
Compliance and screening / Compliance officer, Consultant
On their queue
Recruitment consultant / One person's day
Resourcing and candidate delivery / Recruitment consultant
Resourcing and candidate delivery / Recruitment consultant, Researcher
Sales and business development / Recruitment consultant, Temp coordinator
Waiting on someone else
Recruitment consultant / One person's day
Resourcing and candidate delivery / Owner, Compliance officer
Resourcing and candidate delivery / Consultant, Marketing coordinator
Resourcing and candidate delivery / Consultant, Admin
Finished
Recruitment consultant / One person's day
Resourcing and candidate delivery / Recruitment consultant, Temp coordinator
Compliance and screening / Compliance officer, Consultant
A working estimate for your agency
What it is worth to you
Pick the work. Watch Lexi do it. See what comes back.
A$56,712 back each year
1,145.4 hours back for other work each year.
A$1,182 and 23.9 hours a weekA$4,726 and 95.4 hours a month
This work costs you A$77,803 a year today.
Potential value of enquiries caught: a year.
The desk and the enquiry
Not counted. Tick it above to count it.
The desk and the enquiry
- Capture the inbound brief and proposed intake slotsReads and drafts
- Approve the intake brief and bookingConsultant decides
- Extract a written brief into a proposed job orderReads and drafts
- Approve the client record and job orderConsultant decides
- Approve shortlist-decision reminder content and scheduleConsultant decides
- Chase a client for a decision on a submitted shortlistAutomation
- Agree terms of business and the feeConsultant decides
Sourcing and the shortlist
- Read an application and summarise it against the briefReads and drafts
- Approve applicant acknowledgement template and recipientsConsultant decides
- Acknowledge every applicant so nobody is left silentAutomation
- Draft the shortlist pack for reviewReads and drafts
- Decide the shortlist and approve the client recommendationConsultant owns it decides
Screening and compliance
- Approve the exact candidate checks and candidate consentScreening officer decides
- Request police, reference and right-to-work checksAutomation
- Approve check-reminder content and recipientsScreening officer decides
- Chase a check sitting with a referee or a providerAutomation
- Summarise the completed check pack into a proposed recordReads and drafts
- Verify the check record before clearanceScreening officer decides
- Track tickets, licences and visa expiriesAutomation
- Decide on an adverse or unclear checkNamed compliance officer decides
The temp desk and the week
- Prepare available-worker options for a shiftAutomation
- Approve the shift offer and confirm the assignmentTemp controller decides
- Draft a follow-up to an unanswered shift offerReads and drafts
- Approve the shift-offer follow-upTemp controller decides
- Prepare timesheet requests and discrepancy flagsReads and drafts
- Approve timesheet contact and verified hoursTemp controller decides
- Handle a no-show or a stand-downTemp controller escalating to the owner decides
Pay and bill
- Draft the client invoice from approved timesheetsReads and drafts
- Approve and issue the recruitment invoiceBilling officer decides
- Draft the response to a pay or invoice queryReads and drafts
- Decide the pay-query response and approve contactPayroll officer decides
- Approve overdue-invoice reminder template and scheduleBilling officer decides
- Chase an overdue invoiceAutomation
- Approve the pay runNamed person decides
Job ads and attraction
- Draft a job ad from the approved job orderReads and drafts
- Approve the copy, boards, refresh schedule and spendOwner or consultant decides
- Post and refresh the approved ad within its approved spendAutomation
- Approve an ad amendment or closureResourcer decides
The owner's Monday
- Pull the weekly numbers from the systems they live inAutomation
- Draft the weekly packReads and drafts
- Decide what the week meansOwner or director decides
The desk
Shortlist
Screening
Temp desk
Pay and bill
Job ads
Owner's Monday
Your agency
Sources for these figures
- ABS small and medium businesses by main state, June 2025
- LexiLive estimate: inbound call, voicemail and enquiry volume
- LexiLive estimate: client, family or matter records on the books
- LexiLive estimate: coverage range for automation tasks
- LexiLive estimate: documents, bills, claims and quotes handled per week
- LexiLive estimate: reviews, complaints and messages received per week
- LexiLive estimate: Recruitment: Job ads and attraction
- LexiLive estimate: Recruitment: Pay and bill
- LexiLive estimate: Recruitment: Screening and compliance
- LexiLive estimate: Recruitment: Sourcing and the shortlist
- LexiLive estimate: Recruitment: The desk and the enquiry
- LexiLive estimate: Recruitment: The owner's Monday
- LexiLive estimate: Recruitment: The temp desk and the week
- LexiLive estimate: on-cost multiplier for office and clinical roles
- LexiLive estimate: payroll wages proxy
- LexiLive estimate: productive hours a year
- LexiLive estimate: base salary for front-of-house and admin roles, checked against the Clerks award
- LexiLive estimate: base salary for practice, service and operations management roles
- LexiLive estimate: staff, drivers or credentials reviewed against the roster
- LexiLive estimate: separate systems an owner pulls numbers from
- LexiLive estimate: minutes to complete one occurrence of an administrative task
- Annual leave under the National Employment Standards
- NSW payroll tax, 2026-27
- From mapping this work with people who run an agency, not from a measured Australian dataset.
All inclusive
Fully managed AI transformation
We set Lexi up around how your agency works, and it is kept working by our team. Your price covers setup, integrations, maintenance and Lexi's AI usage. Lexi Memory and Lexi Workspace are included too.
Included in your price
- Custom setup and tool connections
- Ongoing maintenance and support
- Lexi's AI usage
- Lexi Memory
- Lexi Workspace
We connect to the tools you already use
- RE
- JO
- PA
- AC
- PO
- VE
Get started
Built around your agency. Kept working by our team.
Map the work
We learn how your agency operates and identify the best place for Lexi to help.
Start with one workflow
We set it up, test it together and make sure it's working as expected.
Keep it useful
Our team monitors and refines it, so it continues to deliver for your agency.
See where Lexi could help first
Show me where AI can help my businessLexi does the work. You keep the yes.